Travel Information

Stimulating Peripheral Activity to Relieve Conditions (SPARC)

Data Workshop & Hackathon

Bethesda North Marriott Hotel & Conference Center

5701 Marinelli Road, Rockville, MD  20852-2785

December 5-7, 2018

Pre-meeting Logistics Information for Traveling Participants

This information will assist you in planning for your participation at the SPARC Data Workshop & Hackathon organized by the National Institutes of Health (NIH) Common Fund Program. Rose Li and Associates, Inc. (RLA) is providing planning and logistics support for this meeting. For meeting logistics questions, please contact Ruth Bennett at ruth.bennett@roseliassociates.com.

All SPARC Awardees are responsible for making their own travel arrangements and covering the costs of travel and accommodations for themselves, co-Investigators, and/or key personnel from their award budgets in accordance with the Terms and Conditions of the SPARC award.

For SPARC awardees, meeting capacity is limited. Only two participants per awarded project are pre-approved to attend. If more than two participants register, SPARC will contact the Principal Investigator.  Note that the deadline for registration is Thursday, November 15th at 11:59 PM ET.

Meeting Schedule

·       Wednesday, December 5, 2018, Registration begins at 7:15 AM, 8:00 AM – 6:00 PM

·       Thursday, December 6, 2018, 8:30 AM – 11:00 PM

·       Friday, December 7, 2018, 8:30 AM – 12:30 PM

Please note that these times are subject to slight changes. A detailed agenda will be available on the website prior to the meeting, so please check back for any time adjustments.

Meeting Location

The meeting will be held at the Bethesda North Marriott Hotel & Conference Center located at 5701 Marinelli Road in Rockville, MD  20852-2785 (301-822-9200). The hotel is 0.2 miles from White Flint Metro Station on the Red Line.

Hotel Accommodations for Travelers

A block of sleeping rooms is being held at the Bethesda North Marriott Hotel & Conference Center for the nights of December 4-6, 2018 at a negotiated group rate of $181 (plus 13% tax). Travelers are responsible for making their own reservations in this block, secured with a personal credit card. Reservations must be made by November 27, 2018 to ensure a room in the block at this rate. You will need to provide a credit card to confirm your reservation. You can make a reservation in one of two ways:

·       Online: Via the following link: https://book.passkey.com/e/49825021 or 

·       By Phone: Please contact Marriott Reservations at (1-887-212-5752) or the Reservations Local Telephone at (301) 822-9200 and identify yourself as part of the Data Workshop & Hackathon group staying at the Bethesda North Marriott Hotel & Conference Center, located at 5701 Marinelli Road in Rockville, MD.

Please make your reservation without delay, even if you are uncertain of your specific travel plans. Reservations may be canceled 48 hours prior to arrival without penalty.

Meals

All participants are responsible for their own meals. We are currently working with the hotel to offer a selection of box lunches at the all-inclusive price of $19.  Please feel free to check back prior to the meeting to view the arrangements and selections that will be available.  You will be able to order onsite at the meeting. Alternatively, the dining page of the hotel’s website also provides information on dining options in and near the hotel. There are many restaurant options within walking distance of the hotel.

Ground Transportation between Airports and Hotel

Taxi Information

Super Shuttle

·       https://www.supershuttle.com/locations/washington-dca-iad/

·       800-258-3826

Metro Subway

Ronald Reagan Washington National Airport (DCA) is the only area airport with immediate access to the Metro subway system. From DCA follow signs to the Metro platform. From the DCA Metro location you can travel on the Blue Line train in the direction of Largo Town Center, exit at Metro Center Station, and then transfer to the Red Line train in the direction of Grosvenor or Shady Grove, and finally exit at the White Flint Metro Station, which is 0.2 miles from the Bethesda North Marriott hotel. If you are traveling via Amtrak to Union Station, follow the signs to the Metro platform. From the Union Station Metro location take the Red Line train in the direction of Grosvenor or Shady Grove and exit at the White Flint Metro Station. For further information regarding Metro subway transportation in the Washington, DC, area please see http://www.wmata.com. The hotel is a short walk from the metro station.

Parking: Hotel parking for registered guests is $15 daily. Conference center day guests parking is $2.50 hourly, maximum of $30 per day.

The hotel’s website provides additional information about travel and transportation options.

Please note that all SPARC awardees and any co-Investigators or key personnel attending the meeting will be responsible for paying for their travel and accommodations through their award budgets.

Contacts

NIH SPARC Program Contact:
Kristina Faulk
SPARC Program Analyst
Office of Strategic Coordination
National Institutes of Health
Office: 301-402-19187
Email: kristina.faulk@nih.gov

Meeting Logistics Contact:
Ruth Bennett, CMP
Events Strategist
Rose Li and Associates, Inc. 
Phone: 703-624-7038
Email:ruth.bennett@roseliassociates.com